Reports to: Project Manager and Senior Project Manager

Schedule: Full-Time

Position Summary: This position assists the Project Managers and Superintendents as needed while trying to improve processes and take the initiative to provide as much support as possible.

Essential Functions & Responsibilities:

• Safety: Ensure the projects are always operating in a safe manner. Be proactive to avoid any unsafe conditions to prevent accidents from happening

• Estimates: Accurately record take-off quantities and insert them into our master estimates. Assist estimating team with compiling and issuing bid packages to subcontractors, descoping bids, and pre-bid RFIs

• Prepare and issue subcontracts and associated documents

• Review shop drawings and submittals. Ensure they meet architectural drawings and specifications with a cover sheet to identify the specification section and track them on Procore

• Organize and maintain all project documents including drawings and specifications on Procore for subcontractors and all parties involved, including sketches, RFI's, meeting minutes, etc.

• Track and process project costs and post on Procore including subcontractor change orders, owner PCOs, and owner change orders

• Schedules: Develop a 6- to 8-week look-ahead schedule that can be refined and broken out in the Superintendent's schedule. Assist the Superintendents with their 3- to 4-week look-ahead schedule.

• Keep subcontractors on track and on time. Reach out to subcontractors to make them aware of when they need to be onsite and confirm their delivery timeframes for materials.

• Quality Control: Develop punch lists prior to subcontractors completing their work and leaving the project to ensure the work is per drawings and specifications and done in a good workmanship manner

• Continuous communication with subcontractors and superintendents regarding schedules as well as any critical issues that need to be resolved

• Maintain a positive attitude, bringing the team closer together to accomplish the work

Supervisory Responsibilities:

• This position has no supervisory responsibilities

Hiring Requirements/Preferences:

• College degree required

• One year of field experience is preferred

• Must be able to travel to the jobsite(s) as assigned

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel

• Experience with Procore and HH2 software preferred

• Ability to analyze and revise internal processes to improve efficiency

• Detail-oriented

• Exceptional communication skills

• Strong organizational skills and dedication to completing projects in a timely manner

• Excellent time management and ability to multi-task and prioritize work

Other Duties:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.